California State University San Bernardino Administrative Analyst/Specialist (Exempt)/ JHBC - MBA Office in San Bernardino, California

Administrative Analyst/Specialist (Exempt)/ JHBC - MBA Office



Administrative Analyst/Specialist (Exempt)/ JHBC - MBA Office


$46,764.00 - $77,436.00 Annually


San Bernardino, CA

Job Type



Academic Affairs

Job Number



5/1/2018 12:00 AM Pacific

  • Description

  • Benefits

  • Questions


Employment Status: Full-time, probationary "exempt" position.

Work Schedule: Work schedule: 9/80. Ability to work additional hours, occasional holidays, and adjust working hours to meet special programs.

First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning May 1, 2018.

Current employees will be given preferred consideration.

The successful candidate will support our Traditional and Online MBA programs. The Traditional, focus based, MBA Program consists of 15 classes (60 units) that can be completed in 15-24 months. The Professional MBA has 12 classes (48 units) and can be completed in 12-18 month. Both programs are offered by The Jack H. Brown College of Business and Public Administration. The Jack H. Brown College of Business and Public Administration is committed to nurturing a high quality educational environment. Quality is evidenced by the MBA accreditation by AACSB (The Association to Advance Collegiate Schools of Business).

Typical Activities

Under general supervision of Associate Dean and MBA Director, the incumbent will perform the following job duties:

  • Coordinating projects assigned to MBA staff, following up and ensuring staff have the information and tools needed to complete projects, and making sure deadlines are met. Make day-to-day operations decisions and work independently.

  • Act as the primary contact person for the office when the Associate Dean is unavailable. Act as first point of contact to address questions and concerns from The JHBC staff and as an external resource for program, faculty, and staff on MBA policies and procedures.

  • Collaborate with and support the Associate Dean to perform program plans audit, advancement to candidacy, graduation checks, probations, dismissals, commencement, and holds. Communicate to students their standing in the program and coordinate reinstatement in the program.

  • Independently perform analyses, prepare reports, and evaluations, ensuring the MBA program office is running efficiently and meeting its goals.

  • Advise Associate Dean on keeping and updating policies and procedures related to personnel, MBA programs, and CEL MBA Online program. Assist Associate Dean with all tasks needed for the efficient functioning of the office, strategic plan, annual report, assessment, grants, etc.

  • Analyze budgetary expenditures and generate reports. As necessary, establish new accounts and initiate budgetary transfers. Prepare and oversee all requisitions and purchase orders for MBA and reconcile accounts through financial data warehouse system. Assist Associate Dean with developing annual budget allocations.

  • Performs other duties as assigned.

Minimum Qualifications

  • Applicants must possess the following qualifications:

  • Bachelor degree and/or equivalent training in a related field.

  • Three (3) years of progressively responsible experience in the field of graduate education.

  • Excellent communication skills with the ability to effectively communicate and present ideas and concepts verbally and in writing to culturally diverse audiences.

  • Demonstrated ability to maintain a high degree of confidentiality.

  • Demonstrated ability to use sound judgment in the development of policies and procedures related to issues that might not be covered by existing policies and procedures, as well as assessing, formulating, and evaluating the impact of recommended or implemented policies from a strategic and operational perspective.

  • Ability to apply appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues.

  • Experience with budgets, personnel management, and administration.

  • Demonstrated experience with data collection and analyses.

  • Ability to develop relationships within the university and community, and with CSUSB alumni and donors. Applicants must be able to work as part of a dynamic team in a service-oriented, fast-paced environment.

    Strong ability to operate with a high degree of independence, judgment, consistency, discretion, and some decision-making authority. The ability to set priorities and achieve timely progress toward goals is essential. Applicants must possess initiative, be detailed-oriented, creative, efficient and able to handle diversified tasks concurrently.

  • Applicants must be proficient with PeopleSoft, Microsoft Word, Excel and PowerPoint.

Preferred Qualifications

  • Master's degree from an accredited institution.

  • Experience in developing and designing programs for student populations.

  • Experience in outreach and recruitment.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

You have medical, dental and vision plans from which to choose coverage. You may cover yourself and your eligible spouse or domestic partner and children. You are eligible to enroll in coverage if you are appointed at least half-time and for more than six months. If you enroll on a timely basis, coverage begins on the first of the month after your date of hire. You also may enroll during any annual open enrollment period.


Medical Benefits - You have a choice of several Health Maintenance Organizations (HMOs), depending on location, or Preferred Plan Provider (PPO) insurance plans through the California Public Employees' Retirement System (CalPERS)). You and the CSU share the cost of coverage, with the CSU paying the greater portion of the monthly premium. You may pay your portion of the cost on a pre-tax basis through the Tax Advantage Premium Plan (TAPP).

Dental Benefits – You may choose between two dental plans: a traditional indemnity (fee-for-service) plan allowing you to see almost any dental provider, or a "dental HMO" plan offering a network of dentists from which to choose. Currently, the CSU pays the full dental premium for you and your eligible dependents.

Vision Benefits – Vision coverage includes an annual eye exam, and glasses or contact lenses every other year. Currently, the CSU pays the full vision premium for you and your eligible dependents.

Cobra Benefits – If you lose your eligibility for medical, dental, and vision benefits under specified circumstances (for example, you leave employment with the CSU), the Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA) and the Omnibus Budget Reconciliation Act of 1989 (OBRA) allows you to continue to receive health care coverage at your expense. You and your dependents can receive COBRA benefits for up to 18, 29 or 36 months, depending on the circumstances.


FlexCash – If you waive the CSU medical and/or dental coverage because you have other non-CSU coverage, you can receive additional cash in your paycheck each month. You will be taxed on this additional income. Currently, you can receive $128 FlexCash per month if you waive medical coverage and $12 FlexCash per month if you waive dental coverage.


Life and Accidental, Death & Dismemberment (AD&D) Insurance – The CSU provides you with $10,000 of basic term life insurance coverage and $10,000 of basic accidental death and dismemberment (AD&D) insurance coverage. The CSU pays the full cost of this coverage. Coverage is automatic and effective on the first of the month after your date of hire.


CSU Fee Waiver Program – If you are a full-time employee, you are eligible each term to waive certain fees at a CSU campus for a maximum of two courses or six units, whichever is greater. You may transfer your fee waiver benefit to your spouse, domestic partner, or dependent child (up to age 25); however, not all of the fees may be waived or reduced for your dependents.


CalPERS Retirement Plan – The California Public Employees Retirement System is a defined benefit retirement plan that provides lifetime benefits based on members' years of service, age, and final compensation. Full-time employees appointed for at least six months, or part-time employees working at least half-time and appointed for at least one year, are automatically enrolled in the CalPERS Retirement Plan.

Depending on hire and/or membership date, employees are placed in one of three retirement formulas. Each formula determines the employee contribution rate, and the benefit factor and final compensation period used to calculate retirement allowance.

Retirement Plans

Employee Contribution

5% of monthly pay in excess of $5135% of monthly pay in excess of $5136% of monthly pay

Pre-Tax Savings Plans – As a CSU employee, you have three voluntary retirement savings plans available to you, which allow you to invest pre-tax dollars to supplement your CalPERS Retirement Plan benefit. They are:

  • The CSU 403(b) Tax Sheltered Annuity (TSA) Plan

  • The Savings Plus 401(k) Thrift Plan

  • The Savings Plus 457 Deferred Compensation Plan

You may participate in any or all of the plans. Each is governed by a different section of the IRS Code resulting in different rules and provisions.


Holidays – The CSU offers employees 14 paid holidays each year; 13 scheduled on specific days and one you may take any time during the year.

Vacation – Depending upon your years of service, you earn vacation monthly as follows: 5/6 day up to three years; 1 1/4 days up to six years; 1 5/12 days up to 10 years; 1 7/12 days up to 15 years; 1 3/4 days up to 20 years; 1 11/12 days up to 25 years; and two days per month thereafter. If you have less than 10 years of service with the CSU, you can accrue up to a maximum of 272 hours (34 days); if you have more than 10 years, the maximum is 384 hours (48 days). Part-time employees accrue vacation on a prorated basis.

Sick Leave – For each month of continuous service, you accumulate eight hours of credit for sick leave with pay. Part-time employees accrue sick leave on a prorated basis.

Maternity/Paternity/Adoption Leave – You are eligible for up to 30 workdays per calendar year starting within sixty (60) days of the arrival of your new child, due to birth, adoption, or foster care assignment.